Portfolio Control OfficerAmsterdam
For our client in Amsterdam, we are looking for a Portfolio Control Officer.
The portfolio control officer is part of Portfolio Control. Portfolio control provides key support to platforms to be financial and operational in control through trustworthy and stable operations and intelligent and predictive financial forecast. As portfolio control officer within Portfolio control you will be responsible for purchase order management, invoice management and resource management. Other activities are cost tracking, project admin and answering ad hoc questions.
Portfolio Control team has 2 main branches:
• Operational support: Responsibilities include purchase order management, invoice management, resource management, project admin, etc.
• Process Support: focus on the increase the of automation, standardization and optimization of Tech control office processes, continuous improvement way of working, process documentation, etc.
Key Result Area’s / Goals
1. Purchase order management
• Create purchase orders incl. aligning with hiring manager and according to vendor agreements and conditions.
• Monitor purchase order utilization and pro-actively raise actions e.g., extension or elevation.
• Review financial tracker data vs. requested and issued purchase orders.
• Close old purchase orders to lower not foreseen spend.
2. Invoice management
• Match invoices with submitted resource costs and fixed prices.
• Forward for approval to budget owner or raise discrepancies.
• Draft, review and publish invoice tracking overview.
• Coordinate issues concerning payments of invoices.
3. Resource management
• Trigger and chase roll-on and roll-off processes on tools related to ‘Financial Tracking’: e.g., time writing tool, purchase order tool and portfolio management tool.
• Maintain a resource list within the Platform based on input of hiring managers.
• Report on joining/leaving resources in the central employee database of Tech.
4. Linking pin with Tech business
• Inform Tech how standard guidelines and templates.
• Understand what is happening within the business.
• Answer ad hoc questions.
5. Continuous improvement
• Signaling and define possibilities for improvements on processes and tooling to process engineer.
• Plan and execute defined improvements.
• Monitoring the effectiveness of executed improvements.
• Directly reports to portfolio control manager.
• Stakeholders are Tech heads of tech, process engineer, portfolio management specialists and finance.